Privacy policy
At Northampton Judo Academy LTD, we are committed to protecting and respecting your privacy. This privacy policy explains how we collect, use, and protect any personal information you provide when you visit our website. We comply with the General Data Protection Regulation (GDPR) and relevant UK data protection laws.
What information we collect
We may collect the following information:
• Personal identification information such as name, email address, phone number, and any other information you voluntarily provide.
• Payment information for memberships (via PayPal and Stripe, both of which are encrypted).
• Date of birth, age, and grading information for players.
• Technical data, including your IP address, browser type and version, and other technology used to access our website.
• Usage data, such as how you interact with our website, pages viewed, and time spent on our site.
• Media content, such as photos and videos taken during training sessions, events, competitions, and other club-related activities.
How we use your information
We collect and use your data for the following purposes:
• To respond to your enquiries or requests.
• To process memberships and payments.
• To manage player information, including age and grading for competitions or events.
• To improve our website and user experience.
• To send you newsletters about upcoming gradings, competitions, and events (with an option to opt out).
• To track performance and personalise ads via cookies (for tracking and analytics).
• To comply with legal obligations.
• To promote the club through photos and videos captured during sessions, events, competitions, and other club-related activities.
Cookies
Our website uses cookies to enhance your browsing experience. Cookies are small files placed on your device, and they help us track usage, personalise ads, and conduct analytics. You can adjust your cookie settings via your browser.
Data sharing and disclosure
We will not share your personal information with third parties except in the following situations:
• When we are required to comply with the law.
• If we engage service providers to assist us (e.g., PayPal, Stripe for payments; Google Analytics, Zoho, Facebook Ads, Google Ads for marketing and analytics).
Any third-party services we use will be required to comply with the GDPR and protect your data.
Children’s data
We take special care when processing data belonging to children. Our website is not intended for use by individuals under the age of 13, and we do not knowingly collect personal information from children without parental consent. If we discover that we have unintentionally collected data from a child under the age of 13, we will delete it immediately.
For children aged 13 to 18, we may collect and process data only with the consent of a parent or guardian. If you are a parent or guardian and believe that we have collected personal information from your child without your consent, please contact us at hello@judoacademy.uk so we can take appropriate action.
Media Policy
At Northampton Judo Academy LTD, we regularly capture photos and videos during training sessions, events, competitions, and other club activities. These are used for:
• Promoting the club on social media platforms (e.g., Facebook, Instagram, TikTok, and other platforms).
• Showcasing progress, achievements, and community highlights.
• Celebrating individual spotlights, weekly rewards, and competition successes.
Consent and Opt-Out Policy:
• Media consent is a condition of membership and applies equally to all members to maintain consistency and fairness.
• If you do not wish for your child to be featured in any media, you must notify us before completing the membership sign-up. In such cases, membership will not be processed, and no payment will be taken.
• Photos and videos are carefully screened to ensure they are appropriate, respectful, and in line with safeguarding guidelines. Any compromising content is deleted and not published.
• Only designated personnel (the lead coach and the marketing team) have access to the media for review and publication.
• Only designated personnel (the lead coach and the marketing team) are permitted to record or take photos during sessions to ensure consistency, safety, and safeguarding compliance.
Third-Party
• Photos and videos taken by Northampton Judo Academy LTD are used exclusively on our social media platforms (e.g., Facebook, Instagram) to promote the club and celebrate achievements. They are never sold, nor are they shared with third parties outside of these platforms.
• We participate in competitions where photos and videos are recorded by third parties, including event organisers, parents, and coaches. Northampton Judo Academy LTD is not responsible for third-party media coverage.
• By participating in these events, parents consent to potential media exposure as per the competition organisers’ policies.
Copyright and Usage Rights
All photos and videos taken by Northampton Judo Academy LTD are the property of the club and are protected by copyright. These images and videos are used exclusively for our promotional purposes on social media and other official platforms. They cannot be reused, redistributed, or requested for personal use without explicit permission from Northampton Judo Academy LTD.
Data retention
We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected. For inactive players, we will retain data for approximately 6 months. After this period, we will securely delete or anonymise the data.
Your data protection rights
Under data protection law, you have the following rights:
• Access: You can request a copy of your personal data that we hold.
• Rectification: You can request that we correct any inaccurate or incomplete data.
• Erasure: You can request that we delete your data under certain conditions.
• Restrict processing: You can request we limit the use of your data.
• Data portability: You can request we transfer your data to another organisation.
• Objection: You can object to how we process your data under certain conditions.
To exercise any of these rights, please contact us at hello@judoacademy.uk.
Security of your data
We are committed to ensuring your information is secure. We implement appropriate technical and organisational measures to safeguard your data from unauthorised access, disclosure, or loss.
Changes to our privacy policy
We may update this privacy policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email.
Contact us
If you have any questions about this privacy policy or how we handle your data, please contact us at:
Email: hello@judoacademy.uk
Phone: 07926 777 969
